Senior Contract Specialist

About Us

Civility Management Solutions (CivilityMS) provides professional consulting services to Federal, State, and Local government agencies in the areas of Acquisitions Support, Program Management, Financial and Grants Management, Administrative Support, Professional Development Training, and Conference Logistics. Our clients include the Department of Defense, Department of the Army, Department of the Air Force, Health and Human Services, Department of Veterans Affairs, Department of Homeland Security, Department of the Treasury, and Government Accountability Office and The John F. Kennedy Center for the Performing Arts.

About the Position

We are looking for an energetic, detailed oriented, self-directed person to perform full life-cycle acquisitions and contract management support within the Kennedy Center for the Performing Arts in Washington, DC. 

Day to Day Tasks include (but are not limited to):

• Preparing Requirements and Related Documents
• Acquisition Strategy Support.
• Market Research and Market Surveys
• Small Business Reviews.
• Solicitation/Solicitation Amendment Preparation.
• Award Support.
• Post-Award Support

This position will support the Office of Contracting which has the responsibility of procuring federal goods and services on behalf of the Center. This includes, but is not limited to:

• Requirements and Related Documents: Assisting in the preparing of pre- award Statements of Work (SOW), requirements and other related documents. This effort includes assisting program offices in researching and drafting specifications and standards, including Performance-based Work Statements (PWS); developing performance measures and coordinating requirements documents, to include development of evaluation criteria.
• Acquisition Strategy Support: Providing advice and recommendations for all elements in acquisition plans including approaches, options, strategies, risk, contracting methods, competition, sources, cost estimates, milestone schedules, etc. Developing acquisition plans and other related documentation for review and signature by the specified due date to the responsible Contracting Officer (CO).
• Market Research and Market Surveys: Reviewing and commenting on market research in accordance with FAR Part 10 to identify potential sources and contract vehicles. Preparing market research documentation and supporting Program Offices in documenting small business capability analysis. Preparing FedBizOpps.gov and other electronic posting announcements. Providing the CO with a description of the approach to the market research, a record of the results of the effort, and a summary of the possible alternatives.
• Small Business Review: Preparing documentation to justify Small Business Set- Asides, and all supporting documentation supporting procurement strategies.
• Pre-Award Documentation: Preparing pre-award documents such as Determinations and Findings (D&F), Justifications for Other Than Full and Open Competition (JOFOC) and other necessary contract file documents.
• SAM Synopsis: Preparing electronic posting announcements to include pre-solicitation notices and Notices of Intent (NOI) for submission into the System for Award Management (SAM) Government-wide portal of entry (GPE).
• Solicitation Preparation: Preparing Requests for Quotation (RFQ), Requests for Proposal (RFP) and Combined Synopsis/Solicitations for review and approval. Ensuring the solicitations include all appropriate terms and conditions/recommending and preparing unique terms and conditions, as necessary. Ensuring all reviews and legal concurrence are completed when required.
• Solicitation Amendments: Preparing solicitation amendments to RFQ's and RFP's.
• Pre-proposal Conference/Visits: Supporting pre-proposal conferences or site visits by developing agendas, scheduling, recording minutes of meetings, and preparing any other pertinent documentation.
• Evaluation Phase: Guiding Office of Contracting customers through the evaluation process and preparing written documentation to support either informal or formal source selection procedures.
• Price Analysis: Providing analyses to assist the CO in drafting fair and reasonable price determinations.
• Cost Analysis: Providing analyses to support review of proposed costs in either sole source or competitive procurements. This includes the review and assessment of proposed direct and indirect costs, as well as profit within a cost breakdown framework; validating the reasonableness of proposed labor rates as well as indirect rates including fringe, overhead, General & Administrative (G&A), and materials utilizing government sources such as the Defense Contract Audit Agency (DCAA) to the maximum extent practicable; and, providing cost realism analysis by performing an independent review of each cost element within an offeror's cost proposal.
• Pre/Post Negotiation Position/Memorandum: Supporting the development of a pre- and post-negotiation memoranda.
• Award Support: Preparing the recommended source selection decision memorandum for review and approval. Preparing complete award files with final contract award documents for signature and obtaining all concurrences. Inputting awards into the Federal Procurement Data System-Next Generation (FPDS-NG).
• Award Documents: Preparing all award documents.
• Unsuccessful and Successful Offeror Notifications: Preparing award synopsis for awards exceeding the prescribed dollar threshold. Supporting either Pre-Award or Post-Award debriefings requested by unsuccessful offerors. Preparing debriefing materials for an unsuccessful offeror including deficiencies and significant weaknesses; overall evaluated cost or price and technical rating, compared to the successful offeror; past performance information; overall ranking of all offerors; and the rationale for award of contract to awardee, including identified significant advantages offered.
• Contract File and Distribution: Ensuring conformance of contract files with policy and procedures.
• Post-Award Support: Preparing appropriate documentation for the exercise of options and assist in the resolution and documentation of performance issues and problems, including letters and correspondence for Contracting Officer signature. Processing modifications, performing cost/price analysis and providing financial assistance planning and reconciliation, supporting negotiation of modifications, preparing supporting documentation and memoranda for approval and signature, assisting with the preparation of cure or show cause notices, supporting the completion of accurate and fair past performance evaluations of Contractors. Preparing documentation for invoice approval.
• Contract Closeouts: Preparing appropriate documents for contract files to be closed out.

Benefits

• Medical
• Dental
• Vision
• 401k
• Paid Vacation
• Paid Sick Days
• And More...!!!

Job Opening Requirements

EDUCATION REQUIREMENTS

Bachelor’s Degree with a minimum of 24 semester hours in any combination of the following:

• Accounting
• Business
• Finance
• Law
• Contracts
• Purchasing
• Economics
• Industrial Management
• Marketing
• Quantitative Methods
• Organization and Management

LEVEL OF CERTIFICATION (IF REQUIRED)

Preferred Certifications:

• Certified Professional Contracts Manager (CPCM)
• Certified Federal Contracts Manager (CFCM)
• FAC-C Level I or higher within the past five years
• FAC-C Professional

REQUIRED SKILLSETS/ # YEARS

A minimum of eight years' experience in contracting or related fields is required. Additionally, at least one year of this experience should be specialized, equivalent to work performed at the next lower grade level of the position.

Expert knowledge of contracting methods, contract types, and acquisition planning and implementation of contracts to carry out pre-award and post-award procurement actions such as formal advertising, negotiation, fixed price cost contracting, and use of special provisions and incentive programs.

Advanced knowledge and proven experience with all aspects of bids/proposals including responsiveness ranges, contractor responsibility and contractor performance measurements; and comprehensive knowledge of simplified acquisition requirements, procedures and practices.

Comprehensive knowledge of automated procurement support systems and Microsoft Office. Excellent skills and abilities in oral and written communications and interpersonal skills required to be effective and efficient in the position.