Meeting Coordinator

About us

Civility Management Solutions (CivilityMS) provides Conference Logistics/Meeting Support, and Training Support Services to the Federal Government, to include the Department of Health and Human Services, Department of Defense, Department of the Air Force, Department of Veteran Affairs, and Department of the Treasury, and U.S. Agency for International Development.  We provide on-site and virtual event management, staffing, and technical support during each event.

Job Description

As a Meeting Coordinator at Civility Management Solutions, you will be responsible for coordinating and organizing meetings, conferences, and events to ensure they run smoothly and successfully. Your attention to detail and strong organizational skills will be crucial in managing all aspects of the event planning process.

In this role, you will work closely with clients to understand their needs and objectives, and then develop and execute comprehensive event plans that meet and exceed their expectations. You will be the main point of contact for all event-related inquiries and will be responsible for ensuring that all logistical arrangements are in place.

• Coordinate and schedule meetings and events
• Negotiate contracts with vendors and suppliers
• Manage event budgets and expenses
• Oversee event setup and breakdown
• Provide on-site support during events

If you have a passion for event planning, excellent communication skills, and the ability to work well under pressure, we would love to hear from you. Join our team at Civility Management Solutions and help us create memorable and successful events for our clients.

• Minimum of five years' experience in event planning or related field
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office and event management software
• Ability to work well under pressure and meet deadlines

The Meeting Coordinator will be expected to provide logistical support to assigned events either as a lead or as a back-up to the Senior Meeting Planner. The Meeting Coordinator will also review event requirements and schedule intake meetings with Event Owners to go over event logistics.

The candidate must be able to work evenings and weekends as needed; and available for travel as needed. Travel up to 20%. The position is hybrid with two days in the Greenbelt office.